MICI is opening a new position as Case Assistant for the Compliance Review Phase

MICI is seeking to hire a Consultant Case Assistant to support the work of the Compliance Review Phase by performing work that requires a combination of clerical support and operational tasks. Candidates should apply by next June 7, 2023.
 

What you’ll do

The Consultant will be assigned to support the Compliance Review Phase of the Mechanism and will also assist in activities related with the reception of new requests (12 on average per year) and the processing of contracts (15 on average per year) but may be required to provide support in other areas depending on caseload. Under the direct supervision of the Compliance Review Coordinator and the guidance of the Registration Specialist, the Consultant, as a junior member of the case management team is expected to:

· Assignments include a variety of administrative tasks requiring understanding of the work and functions of the Mechanism, as well as thorough knowledge of applicable Policies and internal procedures. Some of the work executed by the incumbent may also require knowledge of specific administrative processes and procedures of other areas of the Bank such as those related to travel, procurement, budget, records management, etc. Some assignments involve the interpretation and consolidation of data and information, as well as consideration of alternative procedures and work methods.

· Assist in the reception of new Requests, by classifying, registering and filing, during the Registration and Eligibility process.

· Support the timely drafting/updating of case related documentation, guidelines, list of documents and other procedural documents as needed.

· Update the system used to monitor the processing of cases as needed, manage the team’s calendar of activities, and coordinate with other MICI staff as needed.

· Coordinate team teleconferences and meetings, assume responsibility for their travel arrangements and manage the logistics for field missions in compliance with Bank procedures.

· Assist in the contracting process of consultants and other type of personnel and the execution of said contracts as needed.

· Participate in planning and preparation processes, produce minutes, and follow up on pending matters and action agreements.

· Assist the Phase team with all administrative matters required by the Phase team to comply with their work.

· Assist the Phase team by ensuring the documents and reports produced comply with the Access to Information Policy and other Bank administrative policies and procedures.

· Keep up to date on the case, its status at any given stage and any upcoming management milestones as defined by the MICI Policy and relevant guidelines.

· Assist with research of documentation related to cases.

· Analyze, systematize, and summarize reading materials/documents related to matters of interest for the work of the MICI, especially cases under the Compliance Review Phase, and create and maintain a documentary database accessible to all MICI.

· Based on the analysis classify, register and file as appropriate in accordance with internal filing guidelines.

· Proof-read, format, and edit reports and other documents in accordance with internal guidelines and procedures.

· Comply with all deadlines assigned by the Phase team members for tasks and activities.

· Other administrative activities as required by his/her supervisor and/or the MICI Director.

· Provide support as required by team members in line with the responsibilities here detailed.

· Provide periodic reports regarding pending tasks and status of deliverables requested as required by his/her supervisor and/or the MICI Director.
 

What you’ll need

Education: Technical studies or associate degree. Studies in Economics, Business Administration or related fields are highly preferred.

Experience: A minimum of two years of relevant experience

Languages: Proficiency in Spanish and English. Knowledge of Portuguese and/or French is desirable.

Basic and technical skills:

Proficiency in Microsoft Office: word processing software, spreadsheet, PowerPoint and database programs. Knowledge of SharePoint, SAP and Salesforce would be an asset.

Competencies: Candidate must be able to:

· Able to handle a wide range of tasks and work under limited supervision.

· Experience in gathering, analyzing, synthesizing and communicating complex information, as well as producing meaningful summaries of information in reports and otherwise.

· Ability to work with confidential information.

· Extremely well organized and willing to meet the administrative challenges of working in a small office with diverse people and programs.

· Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, by being flexible, proactive, resourceful and efficient.

· Communicate effectively and respond to requests promptly and resourcefully to deliver high quality service.

· Ability to behave professionally when interacting with stakeholders and colleagues, respond to requests promptly and resourcefully to deliver a high quality service.

· Knowledge of international financial institutions and accountability mechanisms.

· Proficiency in technology and ability to learn quickly to effectively use office software. Ability to anticipate and meet the needs of internal and external customers and colleagues.


Contract type and duration

- Contract Type: Full-Time International Consultant

- Contract duration: 19 months

summary
MICI is seeking to hire a Consultant Case Assistant to support the work of the Compliance Review Phase by performing work that requires a combination of clerical support and operational tasks. Candidates should apply by next June 7, 2023.