Project Cycle: Implementation Phase

During the implementation and supervision phase, consultants may be used for studies, training, and institutional strengthening; goods and equipment may be purchased, and civil works are carried out. While the borrower is wholly responsible for project implementation, including any procurement it entails, the Bank supervises the process to ensure that the project stays on schedule and that Bank procedures are followed in the procurement process.

Usually, the Bank’s Country Office in the borrowing country will supervise the project in accordance with the instructions contained in the loan proposal and the respective contract. The contract may describe the form and frequency of reviews of project implementation.

The Bank disburses the loan as the project proceeds and the borrower incurs obligations relating to its implementation.

Procurement plans are updated annually by the borrowers while projects are in implementation. General procurement notices and specific procurement notices are published on the IDB’s Procurement Website, as required by the Bank’s procurement procedures.

Procurement plans: Procurement plans are prepared by the borrower and initially included as part of the loan proposal or plan of operations. They contain a brief description of the procurement foreseen for the project in the upcoming 18 months, an estimated budget for the various tenders for bids into which the procurement will be grouped, the source of financing and method of procurement for each bid, the estimated date for the first notice for bidding or prequalification (if applicable), and the status of the procurement. They are first made available to the public after a project is approved. Procurement plans are updated each year for projects in implementation and made available on the Bank’s website.

General procurement notices: For projects with procurement where international competitive bidding (ICB) procedures will be followed, borrowers prepare general procurement notices (GPNs). GPNs contain information concerning the borrower, the amount and purpose of the loan, the scope of procurement under ICB, and the name, telephone (or fax) number, and address of the borrower’s agency responsible for procurement and the address of the website where specific procurement notices will be posted.

Specific procurement notices: Invitations to prequalify, submit expressions of interest or bid are advertised as specific procurement notices on the IDB’s website. Like GPNs, SPNS are prepared by the borrower and approved by the IDB prior to their publication.

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