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Frequently Asked Questions

Please note that the questions period will start on May 22, 2014 at 2 p.m. and will finish on June 3, 2014 at 2 p.m. Washington, D.C., time.

If there is a contradiction between the Frequently Asked Questions and the Guidelines, the Guidelines will prevail.


APPLICATION PROCESS

1. What are the main differences between this CFP and previous CFP in terms of the application process?

  • “First-come, first-served” approach. The IDB will only consider the proposals received until midnight of the day we reach 500 received proposals.
  • Use of IDB-NEXSO platform.
  • JPO contribution for each awarded project is between $300,000 and $ 750,000.
  • Specific sectors that are related to country groups (See Guidelines Section 1.1).
  • Submission of required documentation in separated phases (See Guidelines Section 8).

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2. How do we know when is the application is closed?

The day we have received 500 proposals the application system will be closed at 11.59 p.m., and an announcement will be posted in the JPO-CFP website and the landing page. 


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3. Is the “Solution” the same as the Proposal?

No. The Solution is part of the Proposal. Applicants must elaborate the Solution in order to continue with the application process. The Solution is the main product managed by IDB- NEXSO. A Solution is a 500-word file that summarizes and promotes an organization’s innovative idea or proven experience, addressing a given social and/or economic challenge.

The project proposal must be related and should support the previously presented Solution, explaining how it will support said Solution in its process of development/incubation, replication or scaling up.


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4. How should I complete the Expression of Interest?

The Expression of Interest will be incorporated as part of the application wizard. However, for your reference, a document with all the required information of the Expression of Interest will be posted in the IDB-JPO website (See Documents section) since the announcement.


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5. Is there any maximum number of words for the Expression of Interest? (New)

Yes. The Expression of Interest cannot be longer than 3 pages.


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6. Can revised versions of the proposal be sent in?

No. The system will allow applicants to save their work, but once the application is submitted, revisions cannot be made. We accept only one submission per applicant (see Guidelines Section 3).


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7. How should proposals and supporting documents be submitted?

Please use the application system available on the IDB’s website. Only information and documentation submitted through the system will be considered. Incomplete proposals will be withdrawn from the selection process. 


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8. If an organization has applied to previous calls, is it possible to receive JPO feedback or evaluation information on previously sent proposals for the purpose of submitting an improved version for this call? (New)

No. The JPO will not provide neither feedback nor evaluation information on proposals of previous or current Calls.


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9. Do the bylaws and incorporation documents require notarization or legalization? (New)

No, JPO does not required notarization or legalization of the documents.


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10. What languages are permitted in the application process?

PHASE

REQUIREMENTS

SPANISH

ENGLISH

PORTUGUESE

FRENCH

--

Subscription wizard (optional)

1

Application wizard

(includes 500-word Solution)

[1]

1

Expression of Interest

 

 

 

1

Eligibility documents

  • Bylaws

  • Organization’s proof of legal registration

  • Summary of the last externalaudit report of the financial statements

Any language is acceptable

2

Detailed project document, including:

  • Budget template

  • Results Matrix

  • Geographical identification of target beneficiaries

  • ToRs

2

Project Manager Résumé

2

Externally audited financial statements (full report), including:

  • Balance sheets

  • Profit and Loss statements (P/L)

Any language is acceptable


[1] Wizard will be only ESP, ENG, and POR only. But, applicants can fill out the wizard in French.

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11. Does the subscription counts towards the first 500 application?

No. Subscription is optional, and it gives no advantage to potential applicants. (See guidelines Section 7). 


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12. When is the deadline to complete the subscription and registration? (New)

Subscription is not a required step of the application process. Organizations can subscribe until the opening of the Call on June 10th, 2014, at 2.00 p.m. (Washington, D.C. time). On the other hand, as registration is a required step of the application process, it will finish at the moment the application process closes.


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13. When will the NEXSO application wizard be available? (New)

The NEXSO application wizard will be available at the moment the application process is open on June 10th, 2014 at 2.00 p.m. (Washington, D.C. time). The application platform is not available to work offline prior to the opening time.


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14. Can we access the Project Document template and Results Matrix? (New)

No. The Project Document and the Results Matrix are required to be submitted during Phase II, so only preselected candidates will receive them. For Phase I, please see the Documents section.


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15. In case of an alliance, should the requested information and documents be related to the all organizations that are part of it? (New)

No. In the case of an alliance, requested information throughout the application process (including registration, submission of the Expression of Interest, and eligibility check documentation) should be only from the executing agency.


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ELEGIBILITY TO APPLY

16. Can a CSO submit a proposal that addresses other sectors besides the ones stipulated by country region?

No. As indicated in the Guidelines Section 1.1, proposals MUST address the specified sector according to 1) the country where the applying organization is legally constituted and incorporated, and 2) the proposal is expected to be developed. NO EXCEPTIONS.


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17. Can a proposal target more than one country? (New)

No. Each proposal MUST target only one country, as defined in the Guidelines. NO EXCEPTIONS.


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18. Are Multilateral Development Agencies eligible to apply? (New)

No. This call targets only civil society organizations incorporated and registered in one of the 26 IDB borrowing member countries. In the guidelines, “International organizations” refers to international NGOs and civil society organizations.


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19. Can local governments apply to the JPO Call for Proposals?

No. The Call for Proposals seeks proposals from civil society organizations.


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20. Are private foundations eligible to apply? (New)

As long as it is proved that activities are non-for-profit, they are eligible.


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21. Is an organization that changed his name eligible to apply? (New)

Yes, as long as the organization submits evidence of the minimum of 5 years in operations and the change of the name.


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22. Is there a cap for successful proposals from the countries?

There are no caps or quotas established relating to the number of proposals from any one country that can be selected.


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23. Can I submit my own proposal if I am also being part of an alliance?

Yes, as long as you are not the executing agency in more than one proposal.


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24. In the case of international organizations, is the requested information and documentation be related to the headquarters or the branch office that will be the executing agency? (New)

All the information and documentation requested throughout the application process must be from the executing agency, which should be the branch office incorporated and registered in one of the 26 eligible countries. In order to be eligible, the branch should comply with all eligibility requirements (see Guidelines section 3).


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25. In case of alliances, is it acceptable to partner with organizations that are not civil society and / or from any of the 26 IDB borrowing country members? (New)

No. Allied partners must be civil society organizations and must be from the 26 IDB borrowing member countries.


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26. Can an organization still be eligible to apply if, instead of presenting the external audited financial statements, it submits a justification for not submitting them? (New)

No. Only organizations that comply with the submission of all required information / documentation in Phase I will be eligible to apply.


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27. In case of organizations that are in the final stage of receiving funding from JPO and want to become eligible for the Call, until when it is acceptable to have received JPO funding? (New)

Organizations that have received funding from JPO until June 9th, 2014 are eligible to apply. Organizations that continue receiving JPO funding after June 10th inclusively are not eligible.


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COMMUNICATIONS

28. Can I contact the IDB with questions regarding the CFP?

Yes. We will receive questions by email only from May 22, 2014, at 2.00 p.m. Washington, D.C. time, through June 3, 2014, at 2.00 p.m. Washington, D.C. time. For inquiries, please email us to cfp-jpo2014@iadb.org. The answers will be published online only in English and Spanish. NO DIRECT ANSWERS WILL BE GIVEN. See Final Notes in the Guidelines for more information.


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29. What happens with those organizations that were not declared winners?

Organizations can take advantage of being part of the IDB-NEXSO community and have additional opportunities to improve and promote their solutions in future NEXSO activities.


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BUDGET AND FUNDING ISSUES

30. What budget parameters are considered?

Applicants should consider the following required parameters when preparing the budget portion of the proposal:

  • At least 70% of the JPO contribution should be utilized for expenditures providing direct inputs for final beneficiaries;
  • Administrative costs cannot exceed 20% of the JPO contribution, including project management and overhead expenses;
  • Equipment, supplies, and materials cannot exceed 30% of JPO contribution;
  • Contingency costs cannot exceed 5% of the JPO contribution;
  • A minimum 10% counterpart contribution (in-kind or monetary, or a combination of both) of total project cost is required.

For more information, see Guidelines Section 4.


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31. Is there a requirement of minimum counterpart contribution?

Yes. A minimum counterpart contribution of 10% of the total amount of the project is required.

e.g.: If total amount of the project is $ 100,000; minimum counterpart contribution is $ 10,000. Thus, requested JPO contribution is $ 90,000.

The counterpart contribution can be in kind or monetary or a combination of both. There is no maximum counterpart contribution. 


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32. Should the budget of the proposal include taxes? (New)

If taxes will be charged at the moment of implementation of the project, they should be included in the budget.


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33. What can I include as in-kind contributions?

The term “in-kind contributions” refers to non-monetary contributions. Some examples are donated office supplies, donated office space, donated equipment, and human resources, among others. In the case of human resources, the estimated value is the number of person-months or person-years of time being donated to the project by personnel from the applicant side.

The in-kind contribution value should be estimated and indicated in the budget table as counterpart contribution.

 


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34. Can the award from the JPO be used for purposes other than financial support to the proposal? (New)

No. The selected organizations as the result of this Call must use the JPO funding exclusively as financial support to implement the proposal that was submitted and selected. No other uses are permitted. Also, the JPO funding is not aimed at being distributed among the beneficiaries by any means.


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35. When the JPO expects to provide the funding to the selected proposals? (New)

There is no approximate date for the provision of the JPO funding to selected organizations, since it is necessary to complete internal procedures to initiate the projects and disbursements. These procedures include, as stated in the Guidelines, obtaining the “non-objection letter” from the liaison of the IDB in the Government.


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OTHER TECHNICALITIES OF THE PROJECT

36. What is the age range defined for youth for the purpose of this Call? (New)

Youth comprises the 15 to 29 year-old group.


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37. Is there a minimum number of target beneficiaries? (New)

No.


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38. Is it acceptable that a proposal targets beneficiaries with different characteristics? (e.g. different ethnic groups, groups of youth that includes youth mothers, youth with violent issues, etc.) (New)

As long as the proposal targets the correspondent eligible sector and clearly states that the intervention will affect positively the group of beneficiaries, it is acceptable.


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39. If selected, is there a referential starting date for the implementation of the project? (New)

No.


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IDB-NEXSO PLATFORM

40. Are there any minimum technical requirements for using the IDB-NEXSO platform?

For best user’s experience we recommend to use the browser “Google Chrome”.


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41. If an organization is already registered in BID-NEXSO and it has submitted a Solution to BID-NEXSO, does it have to submit another Solution? (New)

Yes. Applicants need to follow all the required steps.


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